ROI Calculator

What does the admin work actually cost you?

Enter the numbers you know. Anything left blank uses a specialty benchmark, marked in the results — or let us pull your real numbers with a free phone and fax audit.

Practice profile

Specialty

Sets revenue, miss-rate, and no-show defaults

Providers

Physicians + APPs

Locations

Enter org-wide totals below

Net collections per completed visit ($)

Current vendor spend ($/mo)

Answering service, phone AI, or scribe tools TriFetch replaces

Show staff time as

Pick capacity if you're growing, not cutting headcount

Workflows to automate

Phones & scheduling24/7 voice AI, missed-call and after-hours capture, no-show reduction Outbound & recallsLead follow-up, lapsed-patient recalls, waitlist backfill Prior auth & denialsSame-day submission, denial recovery, PA staff time ReferralsFax to EMR in seconds, conversion lift, backlog clearance FaxesSorting, routing, and filing every page to the chart Eligibility & intakeReal-time eligibility checks, intake forms, paperwork chase Inbox & provider timeAI-drafted responses, in-room order placement

Phones & scheduling

Inbound calls per week (business hours)

Call rate (%)

Enter whichever your phone system reports

After-hours calls per week

100% missed today — Linda answers 24/7

Front desk FTEs

Appointments per month

No-show rate (%)

Outbound & recalls

Leads + recalls to work per month

New-patient leads, lapsed-patient recalls, waitlist

Reached and scheduled (%)

Multi-attempt cadence, evenings included

Revenue per scheduled patient ($)

Routine outbound calls per month

Confirmations, results callbacks — labor only

Prior auth & denials

PAs per week

Denial rate — PA + claims (%)

Revenue per denied service ($)

Staff FTEs on PAs

Referrals

Inbound referrals per day

Convert to scheduled (%)

Benchmark from our GI pilot: 767 referrals processed in two weeks

Revenue per converted patient ($)

Include downstream visits and procedures

Referral backlog (patients)

Cleared in month one — shown separately

Faxes

Faxes per day

Minutes per fax

Sorting, routing, filing to the chart

Fax vendor / overage ($/mo)

Eligibility & intake

Staff hours per day on eligibility checks

Staff hours per day on intake forms and paperwork chase

Inbox & provider time

Inbox minutes per provider per day

Valued at provider rate, not staff rate

In-room ordering minutes per provider per day

Labs, referrals, scripts placed by the physician

High-value patient segment optional — infusions, 340B, surgical cases

High-value patients lost per month

Missed calls or dropped referrals from this segment

Revenue per patient per month ($)

340B pharmacy, infusion, or program revenue

Months retained

Estimated annual benefit

Annual run rate

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Month-one backlog recovery

—

One-time, shown separately

TriFetch cost

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Don't know your numbers? The audit pulls real call, fax, and referral volumes from your systems in under a week — no commitment.